Articles on: Admin & Manager

How to add co-workers to your Hi5 company account

Inviting co-workers to join your company account on Hi5

There are 3 ways to add more people to your company on Hi5: by email, by sharing your company's sign-up link or via Microsoft Azure Active Directory (AAD). Follow these easy steps:

Option 1: Add co-workers via Email

Step 1 

Click on the Add Co-workers tab in the menu.

Step 2

Select the Via Email tab. Enter the company Name & Surname and the Email Address of the co-worker you'd like to invite.
Then choose their permission from the dropdown (learn more about permissions here).
Click the see more button to choose Departments or Offices.

Once you're done, click the Invite User button - they will receive an email from with an activation link.

Inviting many people at once:

Click on the Upload by CVS button. Follow the instructions on the pop-up to upload your .csv file. We provide a template .csv file that you can download and populate with your company's users.

Important: Notice that you can toggle sending the activation links before you upload. If you'd rather wait before sending the invite emails to all your staff, then untick this box. You can send the emails later when you're ready (see this help article).

Once you've uploaded your correctly formatted CSV file, you can click Upload and add those co-workers to the company account.

Note that Inviting Many People at Once (via CSV) is only available on Hi5 Business.

If you'd rather share a link with your co-workers to join the company account on Hi5, simply click on the Share Link tab and copy the link at the top of your page:

Some ideas for sharing:
Send this link on a Microsoft Teams chat or Slack channel
Create a QR code, make a poster and place it in your canteen area
Send the link via an sms campaign using a service like Bulk SMS
Share the link on your company's WhatsApp group

You can also click on the Send Invites button and copy-paste email addresses (comma-separated) to share the join link via email:

To see how to set up your company link and the email domains that are allowed to join, follow the steps in this article.

Option 3: Invite via Azure Active Directory (AAD)

Step 1:

To invite your co-workers from your company's Active Directory, go to the Azure AD tab and click on the Microsoft Grant Permission button.

Step 2:

A Microsoft sign in modal will open. Follow the prompts and enter your details.

Important: You need to have Admin access on your company's Microsoft account in order to grant permission.

Step 3:

Select the co-workers you'd like to add to your company account and click Invite!

Your co-workers will receive an email from with an activation link.


This function is only available on Desktop to users with Admin or Line Manager permissions.
To double-check that your co-workers have been added, go to the Manage section and you should see the co-workers you have just added (they will be inactive users until they have logged in for the first time).

Updated on: 17/08/2022

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